Court Administrator (GMG/CAS 1)Management

Supreme Court

Court Administrator (GMG/CAS 1) St. Elizabeth and Clarendon Parish Courts – (Not Vacant), salary range $1,289,128 $1,532,368 per annum and any allowance(s) attached to the post.


Job Purpose

 

Under the direction of the Senior Parish Judge, the incumbent is responsible for the general management of the Court and exercise this responsibility by overseeing and controlling all non-legal operations of the Parish Court, whilst maintaining a positive relationship with the users of the Court.

 

 

Key Responsibilities

 

     Develops  and  leads  the  implementation  of  the  Operational  Plan  for  the  Court  in consultation with the Senior Parish Judge;

     Leads the development of the estimates of expenditure for the Court in consultation with the Senior Parish Judge and other relevant officers;

     Leads the planning and implementation of new management and operational initiatives developed for use in the Court;

     Directs and co-ordinates the financial and budget activities of the Court for maximum operational efficiency;

     Manages Imprest in respect to Petty Cash, Stamp Imprest and maintenance allocated to the Courts;

     Supervises  the  preparation  of  all  cash  transactions  conducted  by  the  Courts  and ensures they are accurately entered in the Ledgers, Cash and Value Books;

     Supervises  preparation  and  completion  of  Commitment  Registers  to  ensure  the accuracy of records of the commitments;

     Ensures the proper security and control of all collections, disbursements and lodgments of all monies paid to the Courts;

     Establishes systems to identify and prevent a recurrence of breaches identified from audit queries in consultation with the Senior Parish Judge;

         Prepares response to audit queries;

     Oversees the preparation and security and controls all personnel and leave records of all legal and non-legal staff attached to the Court in that Parish;

         Liaises with the Senior Parish Judge, Parish Judge, Clerks of Court and Deputy Clerk of

Courts to create staff schedule for Court assignments;

     Ensures  that  all  outstations  are  prepared  for  Court  and  adequately  staffed  on  the assigned dates;

     Oversees  the  maintenance  of  the  Courts,  offices  and  grounds,  ensuring  that  the aesthetics of these areas are maintained;

         Reviews and certifies invoices/quotations for maintenance work for compliance with

Government Procurement guidelines;

         Ensures that regular security inspections of facilities are conducted;

         Ensures that the Court have adequate stationery, Court Forms, Court Dairies, Court

Sheets and working equipment at all times;


 

 

 

     Establishes and maintains a proper inventory records of all furniture and equipment and all other items which are the property of the Court;

     Maintains a schedule for retention and disposal of all records of the Court by identifying records that should be destroyed or preserved in accordance with the retention period

prescribed by law on the advice of the Senior Parish Judge/Parish Judge and Clerk of

Courts;

     Institutes and maintains a proper system of cataloguing files and records for the Court in order to ensure security and ready access to information contained in those documents;

         Investigates  and  resolves  customers'/stakeholders’  compliant/problems  or  refers  to

Clerks of Courts, where problem is legal in nature;

     Provides general information to the public and ensures that requests and complaints are dealt with;

         Maintains and updates Court Statistics in respect of filing and disposition of cases, Court

Calendars and Court Records;

     Prepares  certificate  for  all  appeals  filed  and  forwards  to  the  Court  of  Appeal  for registration, in a timely manner;

         Consults with the Senior Parish Judge/Parish Judge and Clerk of Courts for an annual

Court fixture and submits to the Judicial Secretary and Chief Court Administrator for publication in the Jamaica Gazette;

         Prepares quarterly reports of all business done in the Courts for submission to Court

Administration Division, Judicial Secretary and Ministry of Justice (MOJ).

 

Human Resource Management:

         Monitors and evaluates the performance of non-legal staff;

     Conduct Performance Appraisals and recommends and/or initiates corrective actions where necessary to improve performance and/or attain established personnel and/or organizational goals;

         Participates  in  the  recruitment  of  staff  for  the  Court  in  collaboration  with  Court

Administration Division and the Senior Parish Judge/Parish Judge;

     Develops and implements a Succession Planning Programme for the Court to facilitate continuity and the availability of required skills and competencies to meet the needs of

the  Court  in  collaboration  with  the  Senior  Parish  Judge/Parish  Judge  and  Human

Resource Division;

     Provides  leadership  and  guidance  to  non-judicial  staff  through  effective  planning, delegation, communication, training, mentoring and coaching;

     Ensures the welfare and developmental needs of staff in the Court Office are clearly identified and addressed;

     Establishes  and  maintains  a  system  that  fosters  a  culture  of  teamwork,  employee empowerment and commitment to the Parish Court and Judiciary goal;

     Keeps abreast of trends and changes in planning and policy development and makes recommendations for their adoption where necessary to enhance the Courts planning

and policy development functions;

         Performs any other related duties assigned by the Senior Parish Judge.

 

 

Required Knowledge, Skills and Competencies

 

Core:

         Working knowledge of the relevant computer applications

         Excellent planning, organizing and time management skills

         Excellent oral and written communication skills

         Excellent interpersonal and customer service skills

         Strong analytical and problem solving skills

         Strong leadership and team management skills

         Strong conflict management skills

         Ability to manage own time and use initiative

         Ability to persuade and influence others

         Ability to multi-task and prioritize workload

 

Technical:

         Excellent knowledge of Governments Human Resource policies and procedures

         Excellent knowledge of Governments Records Management practices

         Good knowledge of Government Procurement guidelines

         Good knowledge of the Judicature (Parish Court) Act

         Sound understanding of budgets and financial controls


 

 

 

Minimum Required Qualification and Experience

 

     First    Degree    in    Management    Studies/Public    Administration/Human    Resource Management or Social Work from an accredited institution with at least five (5) years’ work experience at the management level;

         Supervisory Management Training would be an asset.

 

 

Special Conditions Associated with the Job

 

         Will be required to travel extensively to outstations;

         Will be required to work beyond normal working hours.


Applications   accompanied   by  résumés   shoul be   submitted    no   later   than  Monday, 9th December, 2019 to:

 

Senior Director

Human Resource Management and Administration

Court Administration Division, Supreme Court

25 Dominica Drive

Kingston 5

Please note that only shortlisted applicants will be contacted.




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Job Details

  • Location: St. Elizabeth and Clarendon Parish Courts

  • Sector: Public Sector

  • Category: Management

  • Posted On: Nov 28, 2019

  • Deadline: Dec 9, 2019

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