Facilities Manager (GMG/SEG 2)Transportation & Logistics

Office of the Prime Minister

Facilities Manager (GMG/SEG 2) (Not Vacant) in the Administration and Special Services Division, Office of the Prime Minister (OPM), salary range $1,927,065 -

$2,290,674 per annum and any allowance(s) attached to the post.

 

 

Job Purpose

 

Under the general direction of the Director, Administration and Special Services, the Facilities Manager is responsible for the maintenance and upkeep of the physical facilities and grounds of the Office of the Prime Minister and associated properties.

 

 

Key Responsibilities

 

     Provides technical advice/guidance to the Permanent Secretary, Directors, Managers and staff on matters relating to Facilities and Property Management;

     Develops/reviews  and  implements  operational  systems  and  procedures  to  guide  the delivery of services by the Administration and Special Services Division and the Property

Management Unit to manage emergency situations;

         Assists with the preparation of tender documents and the selection of contractors for

Property Management and related projects;

     Oversees  all  cases  relating  to  insurance  claims  and  follows  through  to  settlement; prepares insurance and other claims in relation to damage building and/or equipment and follows-up with the appropriate organization for settlement;

     Oversees  the  inspection  of  all  properties  and  maintenance  of  common  areas  as  is necessary;

     Monitors, inspects and supervises daily activities related to the maintenance and upkeep of equipment and property under the care of the Facilities Management and Conservation

Unit;

     Prepares scope of works and bill of quantities in relation to improvement, construction and maintenance projects/operations;

         Co-ordinates  the  execution  of  construction  and  refurbishing  projects  in  keeping  with

Building Code and Master Builders of Jamaica standards/guidelines ensuring adherence and quality assurance;

     Implements and monitors energy conservation initiatives throughout the Ministry and other premises within the span of control;

         Oversees refurbishing exercises for the OPM and the Office of the Cabinet (OoC);

         Oversees maintenance of the landscape, grounds and environment of the OPM/OoC and

Office of the Leader of the Opposition;

         Monitors the maintenance of water storage facilities;

         Provides logistic support in respect of hosting of functions for the Ministry and for the

Prime Minister; co-ordinates the preparation of grounds for special functions;

         Provides support for disaster preparedness and response;

     Liaises with and monitors the work of service contractors in keeping with the terms and conditions of contracts;

     Develops  and  implements  a  maintenance/service  schedule  for  the  Office  and  other equipment (air conditioning unit, stand-by generators etc.) to minimize breakdowns and/or

work interruptions;

     Oversees the maintenance of all electrical equipment, air conditioning systems, standby plant, plumbing system, fixtures and fittings and fire extinguishers;

     Responds to complaints/reports concerning maintenance and/or engineering problems and ensures that they are resolved;

     Prepares and implements a Disaster Management Plan for the Ministry and other office locations;


 

 

     Manages the Ministrys programme for the security of personnel, property, equipment and buildings,  ensuring  that appropriate systems are in  place  anrelevant  information  is communicated to staff;

     Liaises/collaborates  with  Ministries,  Departments  and  Agencies  for  the  sharing  of information and other activities for the effective execution of duties.

 

 

Required Knowledge, Skills and Competencies

 

         Strong leadership and management skills

         Excellent interpersonal, presentation and time management skills

         Excellent analytical, decision-making and problem-solving, planning and organizing skills

         Excellent oral and written communication skills

         Networking and relationship-building skills and ability to function as a team player

     Ability to work harmoniously with a diverse group of people at various levels externally and internally

         Excellent integrity/ethics exercised in the performance of duties

         Demonstrates initiative and creativity

         Ability to meet tight deadlines

         Displays emotional resilience and the ability to withstand pressure on an on-going basis

     Sets and maintains high performance standards, pays close attention to detail, accuracy and completeness

         Ensures customer satisfaction

         Ability to read and interpret building plans and bill of quantities

         Ability to multi-task and prioritize among conflicting demands

         Knowledge of the operations of Government including Procurement guidelines

         Knowledge of the Ministrys policies and procedures

         Knowledge of budget preparation

         Knowledge of project planning

         Knowledge of landscape techniques

         Sound knowledge of safety regulations and programmes

         Sound knowledge of engineering works and surveying techniques

         Sound knowledge of the National Building Code

     Proficient in relevant software applications - AutoCAD and Microsoft Office Suite (Word, Excel, PowerPoint)

         Competence in designing, interpreting engineering drawings, briefs and diagrams

         Ability to respond/handle emergency situations in a calm, rational and effective manner

 

 

Minimum Required Qualification and Experience

 

         Undergraduat Degree   i Estate   Managemen or   Construction   Management   or

Mechanical Engineering or a related field from a recognized tertiary institution;

         Three (3) years’ experience in a similar position with at least two (2) years at the middle

management level;

    Training in Government of Jamaicas Procurement Guidelines and Contracts would be an asset.

 

 

Special Condition Associated with the Job:

 

         Must be the holder of a valid General Driver's Licence.

 

 

Applications   accompanied   by   résumés   shoul be   submitted    no   late tha Friday,

19th July, 2019 to:

 

Senior Director

Human Resource Development and Management Division

Office of the Prime Minister

1 Devon Road

Kingston 10

 

Email:  jobs@opm.gov.jm


 

 

Please note that only shortlisted applicants will be contacted.

Comments

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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Transportation & Logistics

  • Posted On: Jul 12, 2019

  • Deadline: Jul 18, 2019

Salary Grade: GMG/SEG 2

Starting Salary (Gross/yr) $1,927,064.61 JMD

Max Salary (Gross/yr) $2,290,673.37 JMD

Primary Industry:Transportation & Logistics

Secondary Industry: Transportation & Logistics