Secretary 2 (OPS/SS 2) | Ministry of National Security

Secretary 2 (OPS/SS 2)Admin & Office

Ministry of National Security

Secretary  2  (OPS/SS  2)   Caribbean  Regional  Drug  Law  Enforcement  Centre (Branch           (Vacant),  salary  range  $715,413   $850,401per  annum  an any allowance(s) attached


Job Purpose

 

The  incumbent  will  provide  Secretarial  and  Administrative  support  to  the  Administrative

Manager.

 

 

Key Responsibilities

 

         Types letters, correspondence, reports and all related documents for the Administrative

Manager;

         Receives and records telephone messages and forwards to appropriate officer;

         Prepares Minutes of meetings and submits to the Administrative Manager for review;

     Assists in maintaining files of appointment schedule for lecturer and make copies for participants and other relevant officers;

         Prepares acknowledgement for routine correspondences;

     Liaises with Syndicate Director in co-ordinating course for the vetting of manual before preparation;


 

 

         Assists in compiling Manual for participants;

     Reproduces and circulates course materials including copying, sorting and compiling manual;

         Circulates communiqués to staff;

         Updates Leave Cards for staff;

         Classifies and files correspondence and other documents and retrieves files;

     Receives visitors and provides appropriate information or other requirement or directs to appropriate officer(s).

 

 

Required Knowledge, Skills and Competencies

 

         Good oral and written communication skills

         Knowledge of computer applications

         Good time management skills

         Knowledge of database management

 

Specialized Training:

         Customer Service

 

 

Minimum Required Qualification and Experience

 

     CXC or GCE O Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

         CXC or GCE O’ Level English Language with proficiency in typewriting at a speed of 40-

45 words per minute and training in word processing and spreadsheet applications. Graduated  from  an  accredited  Secretarial  School  with  at  least  three  (3)  years’ experience in the field.

         At this level, Shorthand at a speed of 80-100 words per minute would be an asset




 Applications  accompanied  by  résumés  shoul be  submitted   no  later  tha Tuesday19th November, 2019 to:


DirectorHuman Resource Management and Administration

Human Resource Management and Administration Branch

Ministry of National Security

4th Floor North Tower

Oxford Road

Kingston 5

 Emailjobopp@mns.gov.jm


Please note that only shortlisted applicants will be contacted.




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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Admin & Office

  • Posted On: Nov 9, 2019

  • Deadline: Nov 19, 2019

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