Administrative Assistant (GMG/AM 2) | Ministry of National Security

Administrative Assistant (GMG/AM 2) Admin & Office

Ministry of National Security

Administrativ Assistant  (GMG/AM  2)    (Vacant),   salary  range  $939,44 $1,116,709 per annum and any allowance(s) attached to the post.


Job Purpose

 

The  incumbent  will  provide  administrative  and  management  support  to  the  Administrative

Manager in the Ministry of National Security.

 

 

Key Responsibilities

 

         Prepares and submits bills for payment;

         Prepares and distributes Minutes of General and/or Management Meetings;

         Sources stationery;

         Prepares new files for clients;

         Updates Clients’ Statistics;

         Issues Clients’ files as requested;

         Prepares inventory of furniture and equipment;

         Assists in the planning and organization of functions and events;

         Makes contact with service providers on office related matters;

         Responds to all office related queries as directed;

         Responds to correspondence as directed.

 

 

Required Knowledge, Skills and Competencies

 

         Good oral and written communication skills

         Good organizing and time management skills

         Good knowledge of Microsoft Office, Excel and Power Point

         Good interpersonal skills and team spirit

         Excellent Minute taking skills

         High level of confidentiality and Integrity

 

Specialized Training:

         Security awareness

         Administration/Human Resource

 

 

Minimum Required Qualification and Experience

 

     Diploma in Management Studies/Administration/Human Resource from a recognized tertiary institution;

         Two (2) years related experience.

 

 

Special Condition Associated with the Job

 

         High security and risky environment.




 Applications  accompanied  by  résumés  shoul be  submitted   no  later  tha Tuesday19th November, 2019 to:


DirectorHuman Resource Management and Administration

Human Resource Management and Administration Branch

Ministry of National Security

4th Floor North Tower

Oxford Road

Kingston 5

 Emailjobopp@mns.gov.jm


Please note that only shortlisted applicants will be contacted.




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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Admin & Office

  • Posted On: Nov 9, 2019

  • Deadline: Nov 19, 2019

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