Monthly Payroll Officer (FMG/AT 2)Accounting & Finance

Ministry of Labour and Social Security

Job Purpose


Under the direct supervision of the Payroll Manager, the incumbent will have direct responsibility for the control and payment of salaries and wages for monthly paid staff.



Key Responsibilities


         Ensures the operation of an effective and efficient payroll system;

         Has direct responsibility for monthly payrolls (permanent and temporary monthly paid staff)

in respect of the Ministry of Labour and Social Security;

     Ensures  that  all  relevant  information  in  connection  with  the  payment  of  salaries  are properly entered to the payroll system. This includes:

   Salary particulars in respect of new employees

   New appointments (promotions) and acting appointments

   Details of deductions to be made from salary

   Transfers,  resignation,  dismissals,  Study  Leave,  Vacation  Leave  and  dates  of resumption;

     Checks  and  ensures  that  salary  is  correctly  computed  by  the  system  and  any differences/errors found are promptly corrected;

         Ensures that advances and overpayment of salaries are promptly recovered;

         Maintains and balances On and Off Salary Control Register for each payroll run;

     Maintains  continuous  record  of  salary  particulars  for  each  employee  on  the  payroll showing such information as date of appointment, incremental date, post, cost centre, salary scale, present salary and notes re acting appointment etc.;

     Ensures that all salary cheques ar printed for the correct amount and for the correct payee and  are dispatched to the Cashier for issue to the relevant persons on payday.

     Checks and verifies that all statutory deductions and other authorized deductions are made and paid over promptly;

         Ensures that annual returns such as Income Tax, National Insurance Scheme (NIS) and

National Hosing Trust (NHT) are made promptly after the end of the year;

         Assists  in  the  preparation  of  the  Personnel  Emoluments  Budgets  by  providing  the

Management Accounts Section with the following particulars on all members of staff:

   Name of employees

   Present salary

   Date of appointment

   Incremental dates, etc.;



     Prepares letters for employees or organizations on behalf of employee’s salary particulars, such as, NHT/NIS contributions, Income Tax, Education Tax, P24 and P45 etc.



Required Knowledge, Skills and Competencies


         Excellent analytical and judgment skills

         Excellent oral and written communication skills

         Good problem solving skills

         Ability to work in a team

         Knowledge of Government Payroll and Administration



Minimum Required Qualification and Experience


         AAT Level 2, or;

         ACCA-CAT Level B, or;

         Certificate in Accounting from a recognized University, or;

         Completion of second year in Bachelor of Science Degree in Accounting/Management

Studies or BBA at a recognized University, or;

         Associate of Science Degree in Accounting, MIND, or:

         Government Accounting Level 2 Modules 1 5.

Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Wednesday, 24th July, 2019 to:

Senior Director

Human Resource Management and Development

Ministry of Labour and Social Security

14 National Heroes Circle

Kingston 4




Please note that only shortlisted applicants will be contacted.


7 Days Left to Apply

Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Accounting & Finance

  • Posted On: Jul 12, 2019

  • Deadline: Jul 24, 2019

Salary Grade: FMG/AT 2

Starting Salary (Gross/yr) $873,414.29 JMD

Max Salary (Gross/yr) $1,038,214.73 JMD

Primary Industry:Accounting & Finance

Secondary Industry: Accounting & Finance