Senior Secretary (OPS/SS 3) – Legal Services Unit, Industry and Commerce Division

Ministry of Industry, Commerce, Agriculture & Fisheries

  • Kingston
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Senior Secretary (OPS/SS 3) – Legal Services Unit, Industry and Commerce Division

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Job Purpose

 

Under the direction of the Senior Legal Officer, secretarial services are carried out in a timely manner, in order to achieve the objectives of the Department.

 

 

Key Responsibilities

 

    Types  letters,  memoranda  or  documents  including,  Memorandum  of  Understanding (MoU’s), Contracts, Agreements, Reports, Briefs, Cabinet/Legislation Submissions, Cabinet Note, Legislation Programme and Status Report of the Legal Department;

   Records and maintains incoming and outgoing correspondence and routes same, appropriately;

      Maintains an effective filling system, both electronically and manually which allows for speedy retrieval of documents/information, appropriately;

      Prepares routing of Orders and Board Appointees to the Jamaica Printing Services to be

Gazetted and other outgoing mails to the Registry;

      Takes Minutes of internal meetings and transcribe same in a timely manner;

      Organizes meetings hosted by the Senior Legal Officer;

      Prepares request for the booking of Conference Rooms for meetings;

      Prepares agenda for meetings and organizes relevant information and documentations for the Legal Officers;

      Maintains Diary/Calendar and schedules appointments for the Senior Legal Officer;

      Prepares Travel Claims for the Legal Officers;

      Prepares documents for work related training and travel;

      Prepares the Stationery Request for the Department on a weekly basis;

      Follows–up on external and internal correspondence;

      Prepares Monthly Attendance and Productivity Reports;

      Prepares Monthly Productivity Reports for the Legal Officers;

      Assists the Legal Officers with downloading of information from the internet which relates to the Department and/or the Ministry;

      Photocopies documents and faxes information, where appropriate;

      Receives and makes telephone calls on the request of the Senior Legal Officer;

      Answers the telephone and records messages and routes same, appropriately;

      Answers queries over the telephone and greets visitors to the Department;

      Performs any other related duties assigned by the Senior Legal Officer.

 

 

Required Knowledge, Skills and Competencies

 

         Knowledge of Secretarial environment

         Good Research skills

         Good Interpersonal skills

         Excellent Oral and Written Communication skills

         Proficiency in the use of relevant computer applications

         Organizational awareness

         Confidentiality and Integrity

 

Minimum Required Qualification and Experience

 

     CXC or GCE O Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four (4) to five (5) years’ general office experience;

OR

     Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE OLevel; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four (4) to five (5) years’ general office experience;

OR

     Successful  completion  of  the  Certified  Professional  Secretary  course;  proficient  in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE OLevel; training in the use of a variety of software applications and four (4) to five (5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

 

 

Special Condition Associated with the Job

 

         Will be required to use the computer for long hours.

 

 

Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Wednesday, 23rd January, 2019 to:

 

Senior Director

Human Resource Management and Development Division

Ministry of Industry, Commerce, Agriculture and Fisheries

Hope Gardens

Kingston 6

 

 

Email:  hrm@micaf.gov.jm

 

 

Please note that only short listed applicants will be contacted.



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Senior Secretary (OPS/SS 3) – Legal Services Unit, Industry and Commerce Division from Ministry of Industry, Commerce, Agriculture & Fisheries Take home pay calculations


           
EARNINGS   DEDUCTIONS
Description     Amount   Description   Amount
Monthly Basic Salary     $76,909.54
  NIS:   $1,922.74
        Income Tax   $0.00
      NHT   $1,538.19
          Education Tax   $1,687.20
               
    Total Earnings: $76,909.54   Total Deductions   $5,148.13
               
  Net Pay:   $71,761.41

Senior Secretary (OPS/SS 3) – Legal Services Unit, Industry and Commerce Division Monthly Payslip

Gross Salary:  $76,909.54
-Income Tax:  $0.00
-NIS:  $1,922.74
-Education Tax:  $1,687.20
-NHT:  $1,538.19
Total Deductions:  $5,148.13
=Net Salary:  $71,761.41
Work Week:  40 Hours/w
Gross Hourly Rate:  $480.68 /hr
Net Hourly Rate:  $448.51 /hr
Statutory Income  $74,986.80
Taxable Income:  $0.00
Income Tax Threshold:  1500096.00
Income Tax Threshold (monthly):  $125,008.00

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