Payment Supervisor (FMG/PA 2)

  • Deadline: Apr 25, 2019

Job Purpose

 

Under the direct supervision of the Manager, Accounts Payables (FMG/PA 3), the Payments Supervisor (FMG/PA 2) is responsible for the payment and disbursement by cheques or electronically  and  all  other  associated  duties.    The  incumbent  is  also  responsible  for  the supervision of the Payments Unit to include the Collections Officer by ensuring that the Units objectives are achieved.

 

Key Responsibilities

 

Management/Administrative:

         Reviews outputs to ensure accurate and reliable information on payables (generated)

provided;

         Provides guidance/advice to the Principal Finance Officer on financial matters;

         Represents the Ministry at meetings, seminars and conferences;

         Participates in the preparation of the Ministrys Operational Plan and Budget;

         Reviews and revises workflow in respect of Accounting and Payments system;

         Maintains strict control over the access by person to the collection section;

     Participates in the preparation and maintenance of the procedural manual to guide the activities of the Division and to ensure effective internal control;

         Monitors the activities to ensure appropriated execution of Annual Board of Survey;

         Prepares Status Reports on Units monthly activities.

 

Technical/Professional:

         Establishes the priority basis for determining vouchers to be paid;

     Streamlines the payment operations of developing an appropriate schedule of specified day of the week for the payment of specified types of payments;

     Selects the vouchers to be paid based on priority policy and given the level of funds available;

     Ensures that vouchers to be paid are batched and distributed to Certifying Officers for certification and subsequently to Authorizing Officers for authorization;

         Ensures that cheques printed are properly secured, signed and delivered to the client;

         Ensures that Payment Officers enter cheque numbers on all Payment Vouchers;

         Ensures that the Payment Vouchers are properly collated and filed;

     Checks Lodgements and Cash Books within the agreed timeframe and in accordance with the stipulated guidelines;

         Conducts spot checks of Collections Officer at intervals;

         Provides supervision for Senior Payment Officers;

     Provides support to outstations in Payment and Cashiering functions and guidance where necessary;

         Authorizes Payment Vouchers;

     Ensures that all payment related reports are prepared, checked and submitted within agreed time frame;

         Ensures that Foreign payments are inserted on the web portal and copy of document filed;

         Ensures that timely information is available re Foreign payments;

         Develops Work Plans in accordance with the Ministrys guidelines and within the required

timeframe.


2

 

 

Human Resource:

         Monitors  and  evaluates  the  performance  of  Direct  Reports,  prepares  Performance

Appraisals  and  recommends  and/or  initiates  corrective  action,  where  necessary,  to improve performance and/or attain established personal and/or organizational goals;

     Participates in the recruitment of staff for the Division and recommends promotion and leave in accordance with established Human Resources policies and procedures;

     Provides leadership and guidance to Direct Reports through effective planning, delegation, communication, training and mentoring;

     Establishes  and  maintains  a  system  that  fosters  a  culture  of  teamwork,  employee’s empowerment and commitment to the Divisions organizational goal.

 

Required Knowledge, Skills and Competencies

 

Core:

         Good oral and written communication skills

         Ability to work in and lead teams

         Good analytical, problem solving, judgment, planning and organizing skills

         Good interpersonal and customer relations skills

         Strong leadership skills

 

Technical:

     Good knowledge of the Financial Administration and Audit (FAA) Act, other associated legislation, circulars, directives and bulletins

         Good knowledge of Government Accounting

         Good  knowledge  of  Accounts  Payables,  Government  of  Jamaicas  (GoJs)  Payment

Process and GAAP

         Good knowledge of the Ministrys policies, practices and procedures

         Good knowledge of Internal Controls

         Knowledge of GoJs procurement process

         Proficiency in the use of relevant/applicable computerized Accounting Systems

         Proficiency in the use of Microsoft Applications (Word, Excel, Outlook, Power point)

 

Minimum Required Qualification and Experience

 

     Bachelor’s Degree in Accounting/Management Studies with Accounting or BBA from a recognized University or;

         ACCA Level 2 or;

         Associate of Science Degree in Accounting, MIND, along with the Diploma in Government

Accounting, MIND.

 

Special Condition Associated With the Job

 

         Will be required to travel island-wide.

 

Applications   accompanied   by   résumés   shoul be   submitted    no   later   tha Thursday,

25th April, 2019 to:

 

Senior Director

Human Resource Management and Development Division Ministry of Industry, Commerce, Agriculture and Fisheries Hope Gardens

Kingston 6

 

Email:  hrm@micaf.gov.jm

 

Please note that only short listed applicants will be contacted.





  • Employer Ministry of Industry, Commerce, Agriculture & Fisheries
  • Salary Grade FMG/PA 2
  • Starting Salary (Gross/yr) $1,927,064.61 JMD
  • Max Salary (Gross/yr) $2,290,673.37 JMD
  • See Payslip & calculations below
  • AddressKingston
  • Views 75
  • Skillset Accounting & Finance
  • Created Apr 10, 2019
  • Deadline Apr 25, 2019
  • Primary Industry Government
  • Secondary Industry Federal Government Agencies
  • Ref Code: 2C37A179C3D94462AD9DDD88467FC08A
  • Duration: FULL_TIME

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