Records Clerk (PIDG/RIM 1) – Department of Co-operatives and Friendly Societies | Ministry of Industry, Commerce, Agriculture & Fisheries

Records Clerk (PIDG/RIM 1) – Department of Co-operatives and Friendly SocietiesAdmin & Office

Ministry of Industry, Commerce, Agriculture & Fisheries

Records Clerk (PIDG/RIM 1) – Department of Co-operatives and Friendly Societies – (Not Vacant), salary range $600,370 - $713,651 per annum and any allowance(s) attached to the post.


Job Purpose

 

Under the direction of the Administrator (GMG/AM 3), the Records Clerk (PIDG/RIM 1), is responsible for all clerical duties, as well as to provide administrative support to the Division.


 

 

Key Responsibilities

 

Management/Administrative:

         Processes incoming request for information;

         Conducts research and provides information;

         Types letters, memoranda and other correspondences;

         Files and maintains all correspondence;

         Assists in updating and maintaining Attendance Register and preparing monthly reports;

         Receives and dispatches telephone calls;

         Monitors the purchase of stamps for regular and registered mails;

     Assists in ensuring that telephone calls are recorded, bills checked and private calls are paid;

         Assists in maintaining leave records for the Division;

     Assists in making request to the Procurement Unit for the maintenance of stationery and office supplies;

         Performs  any other  related  duties  which  may  be  assigned  by  the  Administrator  or

Director, from time to time.

 

 

Required Knowledge, Skills and Competencies

 

Core:

         Good oral and written communication skills

         Good problem solving and decision making skills

         Good interpersonal skills

         Ability to work in a team

         Sound integrity

         Compliance

         Strong customer and quality focus skills

         Methodical

         Good analytical thinking skills

         Ability to use initiative

         Good organizing and planning skills

         Goal/results oriented

 

Functional/Technical:

         Knowledge of the operations of Government/knowledge of the Ministrys policies and

procedures

         Knowledge of office operations and practices

         Knowledge of Records Management Practices

         Excellent knowledge of the Acts and Regulations governing the Departments functions

         Proficient in relevant software applications

         Good Report Writing skills

 

 

Minimum Required Qualification and Experience

 

     Graduated from a Secondary Institution with four (4) CXC or GCE O Level subjects including English Language and a numeric subject plus on-the-job training in Records and Information Management.

 

         Training in Customer Service delivery would be an asset.

 

 

Special Condition Associated with the Job

 

         Exposure to dust.

 

 



Applications  accompanied  by  résumé shoul be  submitted   no  later  tha Thursday, 21st November, 2019 to:

 

Senior Director

Human Resource Management and Development Division

Ministry of Industry, Commerce, Agriculture and Fisheries HopGardens

Kingston 6

Email: hrm@micaf.gov.jm

 

 

Please note that only shortlisted applicants will be contacted.





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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Admin & Office

  • Posted On: Nov 9, 2019

  • Deadline: Nov 21, 2019

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