Payroll Officer (FMG/AT 1) Accounting & Finance

Ministry of Foreign Affairs & Foreign Trade

 Job Purpose


Under the general supervision of the Payroll Manager, the Payroll Officer is responsible for preparing  salaries for  monthly and fortnightly  paid  employees.  Thiinvolves  research  and abstracting historical payroll data, preparation of returns, completion of forms, assisting in the posting of Payroll Data and the computation of salary arrears.



Key Responsibilities


         Ensures the accurate and timely preparation of the monthly and fortnightly Prepares the

Monthly and Fortnightly Payrolls assigned;

     Receives and posts all relevant information in connection with the payment of salaries to the Payroll system;

         Computes all related salary changes for fortnightly and monthly paid staff;

         Ensures that advances and overpayment of salaries are promptly recovered;

     Reconciles the “On and Off Salary Control Register for each payroll run, ensuring that the relevant payroll data is accurately inserted and any differences/errors are promptly corrected;

     Maintains a continuous record of salary particulars for each employee on the payroll showing such information as the date of appointment, anniversary date for the payment

of  increment,  post,  cost  centre,  salary  scale,  present  salary  and  notes  re  acting

appointments etc.;

     Ensures that all salary cheques are printed for the correct amount and for the correct payee and are dispatched for delivery to relevant institutions.

     Checks and verifies that all Statutory Deductions and other authorized deductions are made and paid over promptly;

     Ensures that annual returns such as Income Tax, National Insurance Scheme (NIS), Education Tax and National Housing Trust (NHT) are made promptly at the end of the


         Assist i the   preparatio o Personne Emolument   Budget   by   providing   the

Management Accounts Unit with the relevant particulars on each member of staff;

         Provides  letters  to  organizations  or  employees  to  verify  payment  o Statutory




Required Knowledge, Skills and Competencies


         Skilled in operating computerized Accounting systems

         Sound knowledge in Payroll Accounting

         Good  grasp  of  and  working  knowledge  of  the  Government  of  Jamaicas  (GOJs)

regulations related to Public Sector payments

         Good analytical skills



         Good organizing skills

         Good oral and written communication skills

         Ability to exercise good judgment

         Good problem solving skills

         Good teambuilding skills

         Ability to cope well under pressured working conditions to meet deadlines



Minimum Required Qualification and Experience


         AAT Level 1, or;

         ACCA-CAT Level 1, or;

         Certificate in Public Administration, UWI, or;

         Certificate in Management Studies, UWI, or;

         Diploma in Business Administration from a Community College, or;

         Certificate in Accounting from a recognized University, or;

         Certificate in Government Accounting ie. Level 1 - Modules 1-5, or;

         Completion of first year in Bachelor of Science in Accounting/Management Studies or

BBA at a recognized University, or;

         Completion of first year of Associate of Science Degree in Accounting at MIND.

Applications  accompanied  by  résumés  shoul be  submitted   no  late tha Wednesday, 24th July, 2019 to:


Senior Director

Human Resource Management and Development

Ministry of Foreign Affairs and Foreign Trade

21 Dominica Drive

Kingston 5




7 Days Left to Apply

Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Accounting & Finance

  • Posted On: Jul 12, 2019

  • Deadline: Jul 24, 2019

Salary Grade: FMG/AT 1

Starting Salary (Gross/yr) $759,726.87 JMD

Max Salary (Gross/yr) $903,076.17 JMD

Primary Industry:Accounting & Finance

Secondary Industry: Accounting & Finance