Mission Accounts Officer 2 (FMG/AT 2) Accounting & Finance

Ministry of Foreign Affairs & Foreign Trade

 Job Purpose

 

Reporting to the Supervisor, Mission Accounts, the Mission Accounts Officer 2 is responsible for checking, verifying and reconciling Accounts submitted by Overseas Missions assigned with Headquarters Accounts, in accordance with the Financial Administration and Audit (FAA) Act and other relevant Financial instructions.

 

 

Key Responsibilities

 

     Examines the Accounts submitted by Overseas Missions assigned to ensure that all vouchers are properly coded and to ascertain whether any improper payments and unauthorized advances have been made. This involves checking:

   Receipts against the Receipts Schedule

   Payment Vouchers against the Payments Schedule;

         Posts verified receipts and payments to the Receipts and Payments Book;

     Checks Bank Statements submitted by Missions against Adjustment Vouchers (related to bank transactions);

     Posts entries related to bank transactions in the Journal Book and prepares monthly summary;

     Check Adjustmen Voucher submitted   by   Overseas   Mission for   non-bank transactions  and  posts  entries  to  Journal  Book.  Prepares  Adjustment  Vouchers  as

instructed by supervisor, if necessary;

     Posts summary of monthly transactions for Missions assigned from the Journal Book and Adjustment Voucher File to the Mission Ledger and the General Ledger;

         Extracts information to prepare the Trial Balance which is placed on the Submission of

Accounts file;

         Compares  Trial  Balance  extracted  from  Ledger  Accounts  against  Mission’s  Trial

Balance. Takes follow-up action if discrepancies are noted;

         Maintains Subsidiary Ledgers for expenditure, advances and deposits;


 

 

     Posts monthly summary of expenditure, advances and deposits for Missions assigned; Extracts figures from Receipts and Payments Book, Journal Book and Adjustment Voucher Summary;

     Assists in monitoring outstanding Advance Account Balances. Notifies supervisor re inactive balances in excess of three months with a view to initiating action towards the

clearance of these balances.

 

 

Required knowledge, Skills and Competencies

 

         Familiar with the mandate and role of the Ministry of Foreign Affairs and Foreign Trade

         Sound knowledge of the FAA Act and the Staff Orders

         Comprehensive knowledge of Government Accounting principles and practices

     Ability to maintain Standard Accounting Records and to prepare Statements of Accounts status

         Good Interpersonal and customer service skills

         Ability to work in teams

         Good oral and written communication skills

         Good organizing skills

         Working knowledge of relevant computer applications

 

 

Minimum Required Qualification and Experience

 

         AAT Level 2, or;

         ACCA-CAT Level B, or;

         Certificate in Accounting from a recognized University, or;

         Completion of second year in Bachelor of Science Degree in Accounting/Management

Studies or BBA at a recognized University, or;

         Associate of Science Degree in Accounting, MIND, or;

         Government Accounting Level 2 - Modules 1-5.



Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Wednesday, 24th July, 2019 to:

 

Senior Director

Human Resource Management and Development

Ministry of Foreign Affairs and Foreign Trade

21 Dominica Drive

Kingston 5

 

E-mail:  hrmassistant@mfaft.gov.jm


Comments

7 Days Left to Apply

Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Accounting & Finance

  • Posted On: Jul 12, 2019

  • Deadline: Jul 24, 2019

Salary Grade: FMG/AT 2

Starting Salary (Gross/yr) $873,414.29 JMD

Max Salary (Gross/yr) $1,038,214.73 JMD

Primary Industry:Accounting & Finance

Secondary Industry: Accounting & Finance