Senior Secretary (OPS/SS 3) – Human Resource Management and Development BranchAdmin & Office

Ministry of Economic Growth and Job Creation

Senior Secretary (OPS/SS 3) Human Resource Management and Development Branch, salary range $922,194 $1,097,055 per annum and any allowance(s) attached to the post.


Job Purpose

 

Under  the  general  direction  of  the  Director,  Human  Resource  Management,  the  Senior Secretary is responsible for providing administrative and secretarial support services and assisting in ensuring the effective and efficient operations of the Branch.

 

 

Key Responsibilities

 

         Prepares letters, memoranda, Minutes and other official documents;

         Receives telephone calls and visitors, makes appointments and confirms meetings;

     Monitors all inquiries directed to the Office and provides, where possible, necessary advice or information required by clients;

     Maintains schedule of all appointments and official engagements of the Director and issues reminders of ensure fulfilment;

     Assists in the maintenance of effective client relations by, determining the nature of enquiries from visitors and callers

     Liaises between the Director and the other staff for dissemination of information and instructions as necessary;

         Orders and maintains inventory on stationery used in the Branch;

     Provides  necessary  logistic  support  in  arranging  meetings  by  arranging  venues, informing attendees and other related activities

         Establishes and maintains a Records Management System/procedure for the Branch

     Performs follow ups to secure timely response from internal and external entities in respect to letters and memoranda emanating from the Branch;

         Prepares draft responses, letters, memoranda, reports and notes of meetings;

         Assists in co-ordinating recruitment and selection activities.

 

 

Required Knowledge, Skills and Competencies

 

         Excellent organizing skills

         Excellent oral and written communication skills

         Team-oriented with excellent interpersonal skills

         Confidentiality

         Excellent administrative and secretarial skills

         Proficiency in word processing and standard computer applications


 

 

Minimum Required Qualification and Experience

 

     CXC or GCE O Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four (4) to five (5) years general office experience;

OR

     Graduation  from  an  accredited  school  of  Secretarial  Studies  with  proficiency  in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spreadsheets; English Language at CXC or GCE OLevel; completion of the appropriate Office Professional Training Course at the Management Institutfor  National  Development,  plus  four  (4)  tfive  (5)  years  general  office experience;

OR

Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100- 120 words per minute; English Language at CXC or GCE OLevel; training in the use of a variety of software applications and four (4) to five (5) years general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

 

 Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Wednesday4th December, 2019 to:

 

Senior Director, Human Resource Management and Development

Ministry of Economic Growth and Job Creation

7th Floor, The Towers

25 Dominica Drive

Kingston 5

 

Email: human.resources@megjc.gov.jm

 

 

Please note that only shortlisted applicants will be contacted.




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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Admin & Office

  • Posted On: Nov 25, 2019

  • Deadline: Dec 6, 2019

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