Asset and Inventory Manager (GMG/SEG 1)Transportation & Logistics

Ministry of Economic Growth and Job Creation

Asset and Inventory Manager (GMG/SEG 1), salary range $1,502,063 - $1,785,481 per annum and any allowance(s) attached to the post.


Job Purpose

 

Reporting  to  the  Director,  Facilities  and  Property  Management,  the  Asset  and  Inventory Manager has responsibility to provide efficient and effective Office services for the Ministry and ensure that all assets are adequately insured and accounted for via a functioning inventory system.

 

 

Key Responsibilities

 

         Manages to ensure maintenance of an adequate store of materials and supplies;

         Assesses and determines advantageous purchasing arrangements for the Ministry;

     Monitors and ensures that  materials and services ordered and delivered meet with required specifications and standards of quality;

         Ensures that deliveries are timely and that invoices are honored promptly;

         Ensures scheduled audits of Ministry assets and maintenance of an Asset Inventory;

         Ensures proper maintenance of records and files;

         Ensures that the Ministrys Head Office and other offices are properly equipped with

adequate furniture and equipment by:

 Arranging for desk, chairs etc. to be made available to new staff and managing changes in staff accommodation

 Seeing that all office equipment are in working condition;

     Liaises with utility companies as necessary to ensure that supply of public utilities are sustained;

         Establishes systems and procedures for the payment of relevant bills on a timely basis;

     Develops a daily logging system to monitor and ensure the satisfactory maintenance of offices and other staff facilities;

     Liaises  with Wellness Programme Officer  in  Human  Resource  (HR)  to  ensurthat adequate facilities and supplies are available for sick persons, provision made for safety

equipment and for special needs/disabilities of staff as required;

     Ensures  effective  communication  with  janitorial  service  providers  on  routine  and emergency maintenance service issues;

         Arranges for the distribution of newspapers to relevant officers;

     Plans, co-ordinates and implements the necessary arrangements for meetings/functions conducted by the Ministry;

     Develops     new     seating     plans     and     manages     modifications     to     existing accommodation/arrangements;

         Implements a robust inventory control system;

         Institutes a programme for regular equipment servicing and maintenance;

         Ensures the maintenance of an up-to-date inventory of all furniture and equipment;

     Liaises with the appropriate service providers in relation to the insurance of furniture, equipment and other assets;

     Makes arrangements for repair of furniture and equipment and for Board of Survey for unserviceable items;

         Monitors the implementation of recommendations by the Board of Survey

     Monitors the Switchboard and its extensions, as well as direct telephone lines to ensure that they are in good working condition and addresses any staff-related problems associated with telephones;

     Performs duties of Site Telephone Administration e.g. assign codes to relevant officers and manages the Call Accounting package;

     Reviews  system  and  provides  recommendations  on  upgrading  requirements  and orientation of staff on use of telephone features;

     Ensures that the Receptionist Area is adequately staffed and protocols observed in the relationship with visitors and staff;

         Plans  and  maintains  the  provision  of  adequate  Office  Attendant  and  Messenger

Services;

         Participates in the development of the Branchs Budget, Corporate and Operational

Plans and monitor the achievement of the Section against them.


 

 

Required Knowledge, Skills and Competencies

 

         Excellent supervisory skills

         Good negotiating skills

         Good oral and written communication skills

         Good planning and organizing skills

         Ability to work in teams

         Excellent knowledge of Inventory Management

     Sound knowledge of the provisions of law in relation to Government assets and office management

     Good knowledge of the operational procedures of Central Government and particularly those in relation to office management

         Working knowledge of Procurement and Property Management

         Working knowledge of Finance Administration and Audit Act (FAA)

 

 

Minimum Required Qualification and Experience

 

     First Degree in Management Studies or Business Administration/Public Administration or related discipline;

         Professional training in Purchasing or Supplies Management;

         Training in Supervisory Management/Office Management;

         Five (5) years’ experience.

 

 Applications  accompanied  by  résumés  shoul be  submitted   no  late tha Wednesday4th December, 2019 to:

 

Senior Director, Human Resource Management and Development

Ministry of Economic Growth and Job Creation

7th Floor, The Towers

25 Dominica Drive

Kingston 5

 

Email: human.resources@megjc.gov.jm

 

 

Please note that only shortlisted applicants will be contacted.




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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Transportation & Logistics

  • Posted On: Nov 25, 2019

  • Deadline: Dec 6, 2019

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