Secretary 2

Jamaica Defence Force

Secretary 2

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Job Purpose


Under  the  direct  supervision  of  the  Adjunct  Training  Office/Administrative  Officer,  the Secretary 2 is responsible for providing secretarial and administrative support to ensure the effective and efficient operations of the Force.



Key Responsibilities


The duties and responsibilities include, but are not limited to the following:

         Types reports, official correspondence and other miscellaneous documents;

         Drafts standard letters and routine correspondence;

         Maintains Appointment Diary;

     Sets   and  confirm appointments  and  makes  the  necessary  arrangements  and preparations;

         Actions routine correspondence in accordance with guidelines given;

         Receives and makes routine telephone calls as advised;

     Maintains a system for the control and safe keeping of classified, secret and confidential document and reports;

         Prepares, photocopies and distributes documents within the Unit daily;

     Prepares drafts and typewritten documents and distributes to other Departments within the JCCF/JDF and other Ministries, accordingly;

         Liaises with internal and external customers as required.



Required knowledge, skills and competencies


         Computer competent in Microsoft Office Suite

         High levels of confidentiality, integrity and initiative

         Very methodical

         Excellent Interpersonal skills

         Strong Oral and Written Communication skills

         Strong Customer Relation skills

         Ability to work in a team

         Excellent Secretarial skills

         Proficiency in keeping with Keyboard skills

         Good Computation skills

         Knowledge of the Organizations policies and procedures

         Knowledge of Staff Order and the Public Service Regulations,1961

         Ability to pay attention to detail

         Good Time Management skills



Minimum Required Qualification and Experience


     CXC or GCE O Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);


         CXC or GCE O’ Level English Language with proficiency in typewriting at a speed of 40-

45 words per minute and training in word processing and spreadsheet applications. Graduated  from  an  accredited  Secretarial  School  with  at  least  three  (3)  years’ experience in the field.


         At this level, Shorthand at a speed of 80-100 words per minute would be an asset.



Special Conditions Associated with the Job


         May be required to work beyond the normal working hours;

         Office located some distance from the main entrance;

        May be subjected to search based on JDFs rule.



Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Wednesday, 23rd January, 2019 to:


Human Resource and Administration Manager

Jamaica Defence Force

Up Park Camp

Kingston 5





Please note that only short listed applicants will be contacted.

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Secretary 2 from Jamaica Defence Force Take home pay calculations

Description     Amount   Description   Amount
Monthly Basic Salary     $59,617.73
  NIS:   $1,490.44
        Income Tax   $0.00
      NHT   $1,192.35
          Education Tax   $1,307.86
    Total Earnings: $59,617.73   Total Deductions   $3,990.66
  Net Pay:   $55,627.07

Secretary 2 Monthly Payslip

Gross Salary:  $59,617.73
-Income Tax:  $0.00
-NIS:  $1,490.44
-Education Tax:  $1,307.86
-NHT:  $1,192.35
Total Deductions:  $3,990.66
=Net Salary:  $55,627.07
Work Week:  40 Hours/w
Gross Hourly Rate:  $372.61 /hr
Net Hourly Rate:  $347.67 /hr
Statutory Income  $58,127.29
Taxable Income:  $0.00
Income Tax Threshold:  1500096.00
Income Tax Threshold (monthly):  $125,008.00

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Jobs from Jamaica Defence Force