Program Support – Migration SectionBusiness Operations

High Commission of Canada

Organization: High Commission of Canada
Location: Kingston, Jamaica
Position title:  Program Support, Migration Section
Classification level: LE04
Hours of Work: 37.5 hours per week
Salary range:  $2,065,242 per year + benefits
Job Poster No:  KNGTN-2019-1953
Closing date:  December 16, 2019

The High Commission of Canada to Jamaica is soliciting applications for Program Support positions in the Migration Section.

Summary of duties

Under general supervision, and working as part of a team, provides a variety of clerical support services to Immigration, Refugees and Citizenship Canada’s (IRCC’s) operations.   Accesses departmental information systems to create applications, record and review information for the processing of applications.  Exercises initiative in seeking out information to complete files or tasks.   Responds to service requests from clientele and performs other duties as required.

Area of selection/Eligibility

This competition is open to all people who have the right to legally reside and work in Jamaica, who meet all of the essential qualifications and employment conditions and whose applications are received before the closing date.

Essential qualifications 

To be screened into this competition, applicants must clearly and explicitly demonstrate in both their CV and covering letter that they meet the essential qualifications on education, language and experience criteria listed. Only candidates who meet the language, experience and education essential qualifications will be invited for assessment.

Education:

  • Minimum of a diploma from a recognized post-secondary institution (original of educational qualifications will be required at the interview stage of the process).

Language:          

  • Fluency in English (oral & written)

Experience:

  • Recent experience* providing general administrative support in a professional office environment.
  • Recent experience* using computer software including e-mail, word processing and spreadsheet applications.
  • Recent experience* answering client enquiries or dealing directly with the public.

*Recent experience is defined as a minimum of 2 years within the last 3 years.

Knowledge:

  • Knowledge of standard office procedures & practices (filing correspondence, responding to routine inquiries; managing calendars and schedules; bookings; dispatching and receiving items, maintaining supplies and inventories, etc.)

Abilities

  • Ability to analyze information
  • Ability to perform well and multi-task in a demanding office environment

Competencies

  • Adaptability and flexibility
  • Client Focus
  • Commitment to Public Confidence
  • Effective Interactive Communication (oral and written)
  • Focus on Quality and Details
  • Teamwork and cooperation 

Asset qualifications

Preference may be given to candidates who have the following asset qualifications:

  • Ability to read, write and understand and/or communicate in French
  • Experience working with the Global Case Management System (GCMS)
  • Knowledge of Canadian Immigration policy, procedures and programs

If you have any of the asset qualifications, please describe them in detail in your application letter.

Operational requirements

  • Ability and willingness to work overtime (evenings/weekends) on short notice as required. 

Conditions of employment

  • Ability to obtain and retain a Government of Canada Enhanced Reliability security screening.

How to apply

Interested candidates should e-mail an up-to-date CV and covering letter by no later than Monday December 16, 2019 at midnight EST to the following address:

Employment Opportunity
High Commission of Canada
Ref:  KNGTN-2019-1953
Program Support (IRCC)
kngtn.hr-rh@international.gc.ca

Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

Important notes

  • Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
  • Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
  • Please note that some email systems may block emails from unknown users. Candidates should include an email address that accepts emails from unknown users and regularly check their email, including junk mail.
  • Candidates selected at the screening stage will be invited for further assessment.  Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
  • Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
  • The High Commission of Canada to Jamaica does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
  • If candidates need any special assistance in terms of attending exams or interviews, then please let us know during the application process.
  • The High Commission of Canada to Jamaica does not sponsor work permits directly or indirectly
  • The results of this competition may also be used to establish an eligibility list of staff for similar openings at the High Commission of Canada to Jamaica which might arise in the 12 months following the completion of this competition.
  • If you have any questions at any stage of the process, please send an email to kngtn.hr-rh@international.gc.ca.



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Job Details

  • Location: Kingston

  • Sector: Public Sector

  • Category: Business Operations

  • Posted On: Nov 30, 2019

  • Deadline: Dec 17, 2019

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