Administrative Assistant II

eGov Jamaica Limited

  • Kingston
  • Computer Software>Financial Services Software

  • Open

Administrative Assistant II

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Under the supervision of the Director – HRM and Administration, the Administrative Assistant II performs the reception, secretarial and administrative tasks/duties in the office for the Divisional Director. The incumbent is responsible for planning, organizing and coordinating meetings and other activities; documenting, filing and managing correspondence; maintaining the Director’s diary; receiving and dispatching telephone calls and providing general administrative support to the director, that will ensure the efficient and effective functioning of the office, while maintaining the highest level of confidentiality.

Core Functions: 

  • Assists with the preparation, compilation and coordination of documents relating to strategic and operational plans.
  • Plans and schedules divisional, management committee and other meetings as requested by the Director.
  • Prepares and distributes letters, memos and other documents to Divisional Directors, Department Heads and stakeholders within the organization.
  • Receives, records and logs all incoming correspondences and forward to the director for action.
  • Makes arrangements to dispatch correspondences to MDAs and external companies by the Bearer.
  • Generates purchase requisition for approval to request stationery items needed for the office of the Director.
  • Receives and escorts visitors in a timely manner to the respective meeting room.
  • Accepts, screens and dispatches all telephone calls and make outgoing calls as requested.
  • Monitors incoming and outgoing telephone calls and receive messages as needed.
  • Assists with the administration of the MyHr+ system by recording data and updating the system.

Minimum Requirements:  

  • Associate Degree in Business Administration or Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) Certification
  • 2-4Years  experience as a  Senior Secretary or Administrative Assistant, particularly in the HRM environment. 
  • Hands – on experience with Enterprise Systems eg. HRIS, People Soft and MyHr+


  • Highly proficient in Microsoft Office Suite
  • Excellent speed writing and minute taking skills
  • Good record management and filing skills
  • Excellent verbal and written communication skills.
  • Team – oriented, willing and cooperative
  • Excellent planning and organizing skills

Salary Package Range J$ 2.0 - J$2.3million

Application should be sent no later than January 25, 2019 to:

Director – HRM & Administration 
eGov Jamaica Limited
P.O. Box 407 
Kingston 6 
OR email:

We thank all applicants for their interest in this career opportunity.  Please note however, that only short-listed candidates will be contacted.

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