REGISTRAR (PIDG/RIM 4)

  • Deadline: Apr 26, 2019

Job Purpose

 

Reporting to the Director, Documentation, Information and Access Services, the incumbent has the responsibility to plan, implement and manage the operations of the Registry, ensuring that all records and documents are appropriately classified and secured, in keeping with the Access to Information Act and facilitating a system of easy recall and access.

 

 

Key Responsibilities

 

Management/Administrative:

     Develops work schedules and plans for efficiently executing the work of the Registry, ensuring that the objectives of the Registry are consistent with the overall objectives of the Department;


 

 

     Develops and/or reviews policies and procedures to guide the operations of the Unit in delivering effective and efficient service and management;

         Prepares monthly, quarterly and annual reports for the Unit;

         Prepares activity and other reports as requested;

     Ensures that staff is aware and adheres to the policies, procedures and regulations of the Department.

 

Technical/Professional:

     Ensures that internal and external mail are processed and distributed in accordance with established procedures;

     Oversees the preparation and maintenance of a Master Records Retention Schedule for all relevant documents/files;

     Implements  systems  and  procedures  for  the  inventory,  storage,  maintenance  and disposal of official documents/files;

         Oversees the preparation and maintenance a Master File Index;

     Implements and maintains a database to facilitate the speedy retrieval of records and documentation.

 

Human Resource Management:

         Monitors  and  evaluates  the  performance  of  Direct  Reports,  prepares  Performance

Appraisals  and  recommends  and/or  initiates  corrective  action,  where  necessary,  to improve performance and/or attain established personal and/or organizational goals;

     Participates in the recruitment of staff for the Unit and recommends transfers, promotion, termination and leave in accordance with established Human Resource policies and

procedures;

     Collaborates with the Division in developing and implementing a succession planning program for the Unit to facilitate continuity and the availability of required skills and

competencies to meet the needs of the Unit;

     Provides  leadership  and  guidance  to  Direct  Reports  through  effective  planning, delegation, communication, training, mentoring and coaching;

     Guides the welfare and developmental needs of staff in the Unit are clearly identified and addressed;

         Establishes  and  maintains  an  environment  that  fosters  a  culture  of  team  work,

employees’ empowerment and commitment to the Unit and the organizations goals.

 

 

Required Knowledge, Skills and Competencies

 

         Good interpersonal and oral and written communication skills

         Ability to influence and motivate others

         Expert knowledge of Records Management

         Comprehensive knowledge of Supervisory Management principles and practices

         Working knowledge of relevant computer application systems

 

 

Minimum Required Qualification and Experience

 

         Graduated from a recognized institution with a Certificate/Diploma in Records

Management and two (2) years relevant experience;

OR

         Training in Library Science and/or archival procedures from a recognized institution and

three (3) years’ experience in the field or a similar environment;

OR

     High school graduation with four (4) subjects at the CXC or GCE OLevel, including English Language and a numeric subject and training in Records and Information Management systems, procedures and practices and automated technologies as it relates to records management and/or the area of operation;

         Seven (7) years’ experience in the particular field;

OR

     Any other combination of training and experience that would yield the necessary skills needed at this level.


 

 

Applications   accompanied   by   résumés   shoul be   submitted    no   later   tha Friday, 26th April, 2019 to:

 

Senior Director

Human Resource Management and Administration

Department of Correctional Services

5-7 King Street

Kingston

 

Email:  hrm@dcs.gov.jm

 

 

Please note that only shortlisted applicants will be contacted.





  • Employer Department of Correctional Services
  • Salary Grade PIDG/RIM 4
  • Starting Salary (Gross/yr) $1,148,458.15 JMD
  • Max Salary (Gross/yr) $1,365,155.32 JMD
  • See Payslip & calculations below
  • AddressKingston
  • Views 100
  • Skillset Admin & Office
  • Created Apr 12, 2019
  • Deadline Apr 26, 2019
  • Primary Industry Government
  • Secondary Industry Executive Government Offices
  • Ref Code: 93AC786FB7874C71B66BC3F2D5F1023B
  • Duration: FULL_TIME

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