Executive Secretary 1 (OPS/SS 4)

Court Management Services

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Executive Secretary 1 (OPS/SS 4)

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Permanent Secretaries, Heads of Department and Chief Executive Officers are asked to invite applications from suitably qualified officers in their Ministries/Departments/Agencies to fill the vacant post of Executive Secretary 1 (OPS/SS 4) (9 Posts) in the Supreme Court, Court Management Services (CMS), salary range $1,022,152 $1,215,017 per annum and any allowance(s) attached to the post.

 

 

Job Purpose

 

The incumbent will provide efficient and effective secretarial and administrative support services for the Registrar of the Supreme Court.

 

 

Key Responsibilities

 

     Supervises and co-ordinates the work of ten (10) Senior Secretaries assigned to Judges and Masters in Chamber;

         Provides secretarial and administrative services to the Senior Puisne Judge and the

Judicial Secretary;

         Types Court fixtures for the Parish Court for publication in the Jamaica Gazette;

         Prepares Writs for the Governor-General’s signature;

     Prepares report on murder trial in respect of persons held at the Governor-General’s pleasure and submits to the Governor-Generals Office for consideration in the Privy Council;

     Submits to the Offices of the Governor-General, the full report on the murder trial of persons currently being held at the Governor General’s pleasure and whose cases are being reviewed by the Privy Council;

         Types Verbatim Notes of Evidence and Circulars;

         Types and e-mail judgments handed down to all Judges and the Supreme Courts

Library;

     Types and submits to the Chief Justice the report on Civil arrears and all other matters addressed in the Resident Magistrate Courts;

         Types judgment in relation to Civil matters;

         Liaises with Attorneys-at-Law regarding the delivery of judgments;

         Compiles information on matters addressed in Parish Courts and submits same to the

Senior Puisne Judge;

     Distributes  reminders  to  Parish  Court  Judges  for  outstanding  reports  on  matters addressed in respective Courts;

         Lists request(s) for Notes of Evidence from Court of Appeal and Attorneys-at-Law;

         Receives and makes telephone calls on behalf of the Senior Puisne Judge;

         Maintains a message log for the Senior Puisne Judge;

         Provides secretarial assistance to the Chief Justices Secretary as required;

         Performs any other related duties assigned.

 

 

Required knowledge, Skills and Competencies

 

Core:

         Excellent Interpersonal skills

         Excellent Oral and Written Communication skills

         Excellent Time Management skills

         Excellent Organizational and Planning skills

 

Technical:

         Proficient in using the relevant computer software

         Comprehensive knowledge of office procedures and systems

         Comprehensive knowledge of computer software applications

         Excellent Customer Service skills


2

 

 

Minimum Required Qualification and Experience

 

     CXC or GCE O Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus five (5) years’ general office experience;

OR

     Graduation  from  an  accredited  school  of  Secretarial  Studies  with  proficiency  in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE OLevel; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus five (5) years’ general office experience;

OR

     Successful completion of  the Certified Professional Secretary course; proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE OLevel; training in the use of a variety of software applications and five (5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.

 

 

Special Condition Associated with the Job

 

         Will be required work beyond normal Office hours.

 

 

Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Thursday, 24th January, 2019 to:

 

Senior Director

Human Resource Management and Administration

Court Management Services

The Towers

25 Dominica Drive

Kingston

 

 

Please note that only short listed applicants will be contacted.

 



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Executive Secretary 1 (OPS/SS 4) from Court Management Services Take home pay calculations


           
EARNINGS   DEDUCTIONS
Description     Amount   Description   Amount
Monthly Basic Salary     $88,586.48
  NIS:   $2,214.66
        Income Tax   $0.00
      NHT   $1,771.73
          Education Tax   $1,943.37
               
    Total Earnings: $88,586.48   Total Deductions   $5,929.76
               
  Net Pay:   $82,656.72

Executive Secretary 1 (OPS/SS 4) Monthly Payslip

Gross Salary:  $88,586.48
-Income Tax:  $0.00
-NIS:  $2,214.66
-Education Tax:  $1,943.37
-NHT:  $1,771.73
Total Deductions:  $5,929.76
=Net Salary:  $82,656.72
Work Week:  40 Hours/w
Gross Hourly Rate:  $553.67 /hr
Net Hourly Rate:  $516.60 /hr
Statutory Income  $86,371.82
Taxable Income:  $0.00
Income Tax Threshold:  1500096.00
Income Tax Threshold (monthly):  $125,008.00

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