Administrative Assistant (GMG/AM 2)

Court Management Services

  • GMG/AM 2
  • Government>Executive Government Offices

  • Open

Administrative Assistant (GMG/AM 2)

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Job Purpose


Under the general direction of the Director, Information, Communication and Technology, the incumbent is responsible for organizing and administering all activities related to the Directors portfolio, ensuring that contacts are maintained with Direct Reports, as well as other persons and groups critical to the successful implementation of the Divisions programmes and activities.



Key Responsibilities



         Ensures that all correspondence of a general or routine nature are received by the

Director in a timely manner;

     Conducts research and prepares draft responses to certain correspondence for vetting by the Director;

     Addresses some problems relating to the routine operations of the Office by interfacing with the appropriate CMS staff and other Government entities, as well as the Private


     Keeps  abreast  of  the  progress  of  activities  within  the  CMS,  providing  background information, as well as preparing the Director for participation in meetings;

         Organizes meetings for the Director;

         Takes and transcribes notes and reproduces Minutes/Action sheets for Directors review;

     Prepares  pre-conference  papers  for  the  Director  and  attends  meeting  as  may  be required;

         Ensures  that  the  Director  receives  reports  from  Direct  Reports  in  relation  to  the

Division’s operations by due dates and in the correct format;

         Keeps the Director abreast of relevant information on media coverage/public opinion as

they relate to Customer issues of the Judiciarys portfolio;

         Compiles Itineraries for the Director;

     Checks documents and other requests from Direct reports and staff to ensure basic relevant information is included before referring to the Director;

         Disseminates information to members of the Division on behalf of the Director;

         Tracks the implementation of the Division’s Operational activities by collecting Monthly

Status Reports from Section Heads and compiling for the Director’s attention before

submission to the Strategic Planning and Performance Management Division.



         Maintains shared electronic folders containing calendar and contacts in the Microsoft

Outlook programme to ensure co-ordination;

         Monitors the Division’s Attendance Register and prepares report for submission to the

Human Resource Management and Administration Division;

         Participates in the preparation of the Division’s Annual Budget using Microsoft Excel or

any other related software;

         Keeps  the  Director  up-to-date  on  the  status  of  Project  Assignment,  Consultants

Contracts, and Annual Reports;

     Assists with the preparation of the Corporate and Operational Plans for the Division, using Microsoft Excel and PowerPoint and other related software;

     Drafts  letters  and  memoranda  for  Director’s  signature,  in  response  to  customer complaints or other matter in respect to the services and operations of the Division, as well as the CMS and its portfolio entities;




         Retrieves and dispatches routine correspondence on behalf of the Director;

         Conducts routine checking of the Directors email account;

     Maintains the Director’s Diary (both electronically and written) recording appointments, meetings, visits, etc., on a day-to-day basis;

         Confirms, cancels and reschedules appointments on the Directors behalf;

         Performs any other related duties delegated by the Director.



Required Knowledge, Skills and Competencies



         Excellent knowledge of Government of Jamaicas Records Management Systems (RMS)

         Proficiency in MS Office software

         Ability to record and transcribe meeting Minutes

         Ability to maintain calendars and schedule appointments

         Ability to create, compose and edit written materials

         Sound knowledge of Web-Based research techniques



         Ability to communicate effectively, both orally and in writing

         Excellent Planning, Organizing and Co-ordinating skills

         Ability to work on own initiative and with a team

         Good Interpersonal skills

         Excellent Customer Relations skills

         Good Problem Solving and Conflict Management skills



Minimum Required Qualification and Experience


         Diploma in Administrative  Management  or Office  Administration  wittw(2)  years’

experience in the administrative or related environment;


     Certificate  in  Administrative  Management  -  Level  3,  from  MIND  or  a  recognized institution with five (5) years’ experience at the administrative or related field.


Applications   accompanied   by  résumés   shoul be   submitted    no   later   than   Monday,

19th November, 2018 to:


Senior Director

Human Resource Management and Administration

Court Management Services

The Towers

25 Dominica Drive

Kingston 5



Please note that only short listed applicants will be contacted.

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Administrative Assistant (GMG/AM 2) from Court Management Services Take home pay calculations

Description     Amount   Description   Amount
Monthly Basic Salary     $75,276.31
  NIS:   $1,881.91
        Income Tax   $0.00
      NHT   $1,505.53
          Education Tax   $1,651.37
    Total Earnings: $75,276.31   Total Deductions   $5,038.81
  Net Pay:   $70,237.50

Administrative Assistant (GMG/AM 2) Monthly Payslip

Gross Salary:  $75,276.31
-Income Tax:  $0.00
-NIS:  $1,881.91
-Education Tax:  $1,651.37
-NHT:  $1,505.53
Total Deductions:  $5,038.81
=Net Salary:  $70,237.50
Work Week:  40 Hours/w
Gross Hourly Rate:  $470.48 /hr
Net Hourly Rate:  $438.98 /hr
Statutory Income  $73,394.40
Taxable Income:  $0.00
Income Tax Threshold:  1500096.00
Income Tax Threshold (monthly):  $125,008.00

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