Job Description

The Cannabis Licensing Authority (CLA), an agency of the Ministry of Industry, Commerce, Agriculture and Fisheries, was established in 2015, under the Dangerous Drug Amendment Act, (DDA) with a specific role to establish and regulate Jamaica’s legal ganja and hemp industry invites applications for the position of:

Human  Resource Officer (GMG/AM 4) – Vacant

 

JOB PURPOSE:

Under the direction of the Director, Human Resource Management and Development, the Human Resource Officer provides support in human resource functions such as the administration and benefit services to employees.

 

KEY OUTPUTS:

 

         Leave application processed

         Leave calculated

         Leave records updated

         Leave roster prepared

         Leave register updated

         Retirement schedule prepared

         Pension submissions generated

         Service records maintained

         Personnel records maintained

         HR documents updated

         Attendance and punctuality record generated

         Reports submitted

 

 

KEY RESPONSIBILITIES

Professional/Technical:

     Processes  leave  application  for  vacation,  departmental,  sick,  maternity  and  no  pay  for employees by:

o    Determining eligibility

o    Calculating/generating leave entitlement and resumption date

o    Monitors leave utilization and accumulation

o    Updating respective leave records

o    Records all approved leave o   Prepares annual leave roster o    Maintains a leave register

o    Informs the relevant personnel of approval of leave and resumption dates

         Prepares leave reports for submission to Director Human Resource Management

         Prepares correspondence for the implementation and adjustment of salary related matters

         Maintains pension/gratuity particulars for current and former employees by:

o    Calculating the quantum of pre-retirement leave for employees

o     Preparing  schedule  of  employees  eligible  for  retirement  and  all  relevant documents for pension submission

o    Maintaining schedule of deferred pension/gratuity

 

     Updates service records to reflect changes in salary, job title and classification and acting appointments

         Administers the medical, life and personal accident insurance benefits for employees

         Monitors the attendance records and prepares relevant correspondence

         Prepares/collates the absenteeism and late report for employees

         Administers the process for the issuing of staff identification cards

         Ensures the maintenance of the personnel records reflecting all changes related to employees

     Participates in the recruitment process by scheduling appointments, arranging and preparing the necessary documents as directed

         Assists in providing advice on staff welfare and benefits to stakeholders

         Monitors vehicle particulars for travelling officers

         Participates in the development and execution of staff welfare programmes and events

         Assists with the administration of the performance management records

         Assists with the application process for loans, grants and exemption benefits

     Consults  with  the  relevant  training  /educational  institutions  to  identify  training  and development opportunities for staff

         Monitors the work experience and volunteer programme by:

o    Assigning individuals to the relevant departments

o     Monitoring attendance

o    Ensuring the submission of relevant documents upon completion

     Reviews all HR documentation to ensure up to date information consistent         with current policies

     Exhibits professionalism, tact, diplomacy and confidentiality to promote       good working relationship among staff members

     Keeps abreast of guidelines, policies, procedures and legislation          impacting deliverables in areas of responsibility

         Performs any other duties assigned from time to time

 

 

 

KEY COMPETENCIES

 

Core Competencies:

 

  Oral Communication

  Written Communication

  Teamwork & Cooperation

  Customer & Quality Focus

 

 

Technical Competencies:

 

  Administrative Management

  Records Management

  Database Management

  Information Communication Technology

  Planning & Organizing

  Leadership

 

 

Knowledge/Skills:

         Sound knowledge of general office practice and procedure

     Sound knowledge of government regulations specific to leave administration, and service records management

         Excellent knowledge of the relevant software application to include desktop publishing

         Excellent interpersonal, human relations and presentation skills

         Good vision for details, methodical and resourceful

         Be able to maintain confidentiality in the strictest sense

 

QUALIFICATION & EXPERIENCE REQUIREMENTS

 

  • Diploma or Associate Degree in Management Studies, Business or Public

Administration or equivalent qualifications

  • Three (3) years’ experience in a related field or

 

 

  • Five (5) CXC or GCE ‘O’ Level subjects including English Language and Mathematics or a numeric subject; successful completion of prescribed Courses of study at the Management Institute of National Development (MIND) or any appropriate accredited studies, plus eight (8) years’ general office experience.
  • Experience in Events Planning or Gratuity/Pension calculations or management or management of leave i.e. sick, vacation, study leave is required.

 

 

WORKING CONDITIONS

 

 

  • May be required to work long and unscheduled work hours to meet critical deadlines, including on weekends and public holidays.

 

 

Salary range $1,410,802.00 to $1,677,000.00 per annum  plus any allowance(s) attached to the post. The successful candidate will be offered a three (3) year contract with gratuity payable after satisfactory performance after two (2) years.

 

 

 

Applications should be submitted no later than Monday, September 28, 2020 to:

 

THE DIRECTOR HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT CANNABIS LICENSING AUTHORITY

4TH FLOOR,  PAN JAM BUILDING, 60 KNUTSFORD  BOULEVARD, KINGSTON  5

EMAIL:  VACANCIES@CLA.ORG.JM

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